Calendar and dates
In edoobox, each of your offers has its own calendar in which you can store dates and thus inform your customers when the respective offer will take place. For an ideal overview, you can view and sort all appointments stored in edoobox in a global calendar. You also have the option of exporting the calendar feed URL and displaying the edoobox appointments in an external calendar. This enables convenient management and an efficient overview of all your appointments.
The global calendar
Your edoobox account contains a global calendar in which you will find a summary of all the appointments you have entered. You can access the global calendar via the app menu by clicking on "Calendar". Various view options are available to you here, and you can filter the display of appointments by managers, venues and offers.
Global calendar: The monthly view with individual appointments and a detailed view
If you require further information on a specific appointment, click on the relevant appointment in the calendar. This will open a detailed view that provides you with information on the time, location and management of the appointment as well as its available places. The name of the offer in which the appointment is located, the superordinate category and the current status of the offer are also displayed. For quick processing of the individual appointment, a direct link to the offer calendar is inserted at this point and a seamless link to its presence.
Offer calendar
Offers in edoobox always consist of at least one appointment. You use the dates to communicate to your customers exactly when and where an offer is taking place. Each appointment can have a description line, a start and end time (date and time), lead persons and a location. These created appointments can then be displayed on your website and used in the e-mail templates. The names for the events vary depending on the type of offer and can also be referred to as "lessons", "modules" or "lectures".
Offer calendar: The monthly view with individual dates
Create a new appointment
There are several options for adding new dates to an existing offer. The most common process takes you to the corresponding offer dashboard on the "Calendar" tab by clicking on the desired offer in the offer tree.
In the calendar, click on any day and time to create a new appointment. This opens a new window in which you can enter all the necessary information for the appointment.
Offer calendar: Create a new appointment
Description
Enter a short description or the name of the appointment. This is particularly helpful if you have a large number of appointments to ensure a better overview for you and your customers.
Start and end date, start time and end time
In this section, you enter the start and end of the appointment. An appointment can extend over several days and it is also possible to enter several appointments on one day.
Tip: Time grid
The time grid in the calendar can be defined from 1 to 60 minutes in the global settings.
Management
This is where you enter the managers for the respective date. Please note that all managers who have been entered in the system in advance are available for selection. Managers can also be assigned to individual appointments at a later date.
Place and space
Here you enter the venue for each event. If required, you can also enter the exact room in addition to the location. Please note that all venues that have been entered in the system in advance are available for selection. Locations can also be assigned to individual dates at a later date.
To support participants and visualize the event location, you can show the venue using Google Maps during the registration process. This gives your participants a clear idea of the event location and makes it easier to get there.
Color
For a better overview and to visually distinguish the appointments, you can mark them with different colors. A total of 40 different colors are available for this purpose.
Save as template
To optimize your workflows in the calendar, this function allows you to save individual appointments as templates. These templates are then available in all offer calendars and can be found directly as a list next to the respective calendar. To use a template, simply drag and drop it onto the desired date. This opens the "Add appointment" dialog box, in which the template data is already pre-filled. You can make further adjustments or duplicate the appointment to quickly and easily add recurring appointments to offers.
If you are working on a small screen, you will find the templates in an action icon at the top right above the calendar. Click on it to open the dialog box in which you can select and edit the templates. This makes it easier to work on devices with limited screen space.
Duplicate appointment
In this section, you have the option of specifying the number of duplicates of an appointment and the time span between the individual start times. Once you have entered and saved this data, the original appointment and its duplicates are entered in the offer calendar with the corresponding information, including description, lead, location and color. This allows you to quickly and easily create consecutive dates within an offer.
Views in the calendar
The view of the calendar can be changed with one click.
Calendar view: Customize the display of your appointments
Table: Table view with the information name, start date, end date, leader, location and room. Dates can be adjusted by clicking on the date in the dialog box.
Day: One-day view with time grid. Appointments can be moved in time using the mouse, further adjustments can be made in the dialog box by clicking on the appointment.
Week: Week view (Monday - Sunday) with time grid. Appointments can be moved in time and day with the mouse, further adjustments are possible in the dialog box by clicking on the appointment.
Working week: Week view (Monday - Friday) with time grid. Appointments can be moved in time and day with the mouse, further adjustments are possible in the dialog box by clicking on the appointment.
Month (default): Month view. Appointments can be moved to other days with the mouse, further adjustments can be made in the dialog box by clicking on the appointment.
Agenda: List view for individual weeks with name, date, weekday and time. You can set the date of the week to be displayed yourself. Dates can be adjusted by clicking on them in the dialog box.
Note: Book dates individually
From the Limited 2 subscription, the "Free choice of dates" registration type can be activated for each offer. With this setting, participants can select and book the desired date themselves. If "Normal registration" is active, all dates of an offer are booked.
Delete appointment
The created appointments can only be edited or deleted individually.
Calendar feed URL
To display your edoobox appointments in an external calendar, you have the option of generating a calendar feed URL and subscribing to it in your external calendar (e.g. Outlook, Google, iCal). The calendar feed does not exchange the data in real time. The data is updated several times a day in your external calendar.
To generate a calendar feed URL, please carry out the following steps:
Click on "Calendar feed URL" in an offer calendar or in the global edoobox calendar.
Select the admin whose appointments you would like to display in an external calendar. With a specific admin selection, you will receive all appointments in your external calendar for which this admin is stored as the lead.
If you would like to subscribe to all events in your edoobox account, select the "All events" option.
Click on Generate to generate your calendar feed URL.
Click on the URL to copy it to the clipboard.
Switch to your external calendar to subscribe to the calendar feed URL.
MS Outlook
Start Outlook.
Navigate to the Outlook calendar.
Click on "Add" and select "From the Internet...".
Copy the calendar feed URL into the address field.
Your calendar is created.
Google Calendar
Start Google Calendar.
Select the "More calendars" option "By URL".
Copy the calendar feed URL into the address field.
The option "Make the calendar public" can remain deactivated.
Your calendar is created.
Give the calendar a name in the calendar settings.
Mac OS Calendar
Open calendar.
Select "New calendar subscription" from the storage menu.
Copy the calendar feed URL into the address field.
Your calendar is created.
Please note: Generate calendar feed URL for others
Depending on your admin rights, you can create calendar feed URLs for yourself and for other admins:
Superadmin right: Can generate a calendar feed URL for themselves, in general and for other admins.
Admin right: Can generate a calendar feed URL for themselves, in general and for other admins.
Manager rights: Cannot generate a calendar feed URL.
Always select the specific admin under "Authorization" for whom you want to generate a URL. Reason: If an admin is deleted, their calendar feed subscription in the external calendar is also terminated. If an admin is deactivated, their calendar feed subscription in the external calendar is paused and reactivated.
Related instructions
Keywords for these instructions
Calendar ¦ Dates ¦ Modules ¦ Lesson ¦ Calendar feed url ¦ Subscribe to calendar ¦ Export dates ¦ Lessons ¦ Calendar feed url ¦ Calendar feed url ¦ Calendar ¦ Export dates