QR-bills

Would you like to send your invoices to your participants (in Switzerland and Liechtenstein) as QR-bills in future? You will now find the option to activate the QR-bill in the invoice settings.

Frequently asked questions about QR-bills:

What is a QR-bill?

The QR invoice is a new type of invoicing in which the invoice data is displayed in a QR code. This QR code can then be scanned by any smartphone and the invoice data can be displayed.

What is a QR code?

A QR code is a two-dimensional barcode that can store information such as web addresses, contact details or invoice data.

Where is the QR-bill accepted?

The QR-bill is currently only accepted in some countries. It has not yet been officially introduced in Germany, but has been in use in Liechtenstein and Switzerland for several years.

Do I need an app to scan the QR code?

A special app is not absolutely necessary, as most smartphones already have a QR code reader integrated in their camera app. If this is not the case, QR code reader apps can be downloaded free of charge from the Internet.

What is the difference between the QR-bill and the previous payment slip?

The QR code contains all the necessary invoice data such as invoice number, amount, payment date, etc. This makes the previous payment slip superfluous and simplifies payment of the invoice.

What is simplified with the QR-bill?

The QR code can be scanned with any smartphone and the invoice data can be displayed. This means you no longer have to remember or write down the invoice number and other invoice data. This simplifies payment of the invoice.

Use QR invoices in edoobox

The activation of the QR-bill can be found in the global edoobox settings in the payment systems tab A. An additional option "The QR-bill according to ISO20022" now appears there B. Important, valid account details must be entered in advance, the IBAN is validated!

Please note Mandatory fields

In order to be able to create the QR-bill correctly for the individual participants, the name, street , zip code and city data are mandatory. Please ensure that you have stored these data and form fields in your registration forms and collect this data from your participants. If an alternative billing address is active in a booking, this will be used for the QR-bill.

edoobox creates Creditor Reference QR-bills in accordance with the ISO-11649 standard. The check digit of the Creditor Reference is calculated with modulo 97-10. No QR-IBAN can be stored with Creditor Reference. Invoices paid by participants via the QR-bill with Creditor Reference can be automatically posted in edoobox using the same Camt import as before.

Invoice.pdf

The QR-bill is always listed in the lower third of the page on the invoice.pdf. If the invoice table is too large, the QR-bill is moved to the next page.

Please note: no special characters in the invoice number

If the QR invoice number is used, please change the invoice number to numbers and letters in the Edoobox settings. QR codes cannot be generated with special characters such as -.

Info: edoobox subscription

When you activate the QR-bill, your edoobox subscription invoices will also be updated. Existing standing orders do not need to be adjusted.

Tip: Importing transactions from the bank account into the edoobox system

With the Camt file import, the movements on your bank account can be reconciled with your edoobox account. The deposits in the bank account are compared with the bookings in edoobox. If the invoice number matches, the deposit is credited to the customer account in the edoobox booking system.

If your bank does not provide a CAMT.053 file, there are third-party products that convert your files into a CAMT.053 file. e.g. https://www.bank2swift.de/

Related instructions

Payment systems for participant payments
Invoice for offline payment, bank transfer
Sending the invoice by letter
Camt file for payment reconciliation

Keywords for these instructions

QR invoices ¦ Invoices ¦ PDF invoice